Compassionate Bursary

This guideline is intended to define how the Red River College Students’ Association (RRCSA) implements the Compassionate Bursary Fund and how it can be used to help students in times of financial distress due to an unforeseen circumstance.
1. Definitions

1.1. Academic Year refers to the period from the first day of the Fall Term to the last days of exams for the Winter Term of any given year.

1.2. Association refers to the Red River College Students’ Association Incorporated.

1.3. Executive or Executive Officer refers to the student elected to a particular office in the SA.

1.4. Fall Term refers to the 16-week academic term starting at the end of August and ending with the academic break in December.

1.5. Fiscal Year refers to the period from July 1st to June 30th of the following year.

1.6. Full-Time Student refers to an individual enrolled in a minimum 60% course load.

1.7. Member in Good Standing or Member refers to any student who is enrolled at the College, who is in good standing with the College and the SA, and who pays SA fees.

1.8. Notice is an email or other written communication sent out before a meeting to notify members of the date and time of the meeting. Notice is deemed to have been received upon sending.

1.9. Part-Time Student refers to an individual enrolled in less than a 60% course load.

1.10. SA refers to the Red River College Students’ Association Incorporated.

1.11. Winter Term refers to the 16-week academic term starting after the academic break in December and ending at the beginning of May.

1.12. Unforeseen Circumstance(s) refers to a situation that was not anticipated or known about beforehand.
Example: Medical/ Hospital Emergency Bill, etc.

1.13. Foreseen Circumstance(s) refers to a situation that was anticipated or known about beforehand.
Example: Rent, Tuition, Cell-Phone Bill, Books, Health & Dental Receipt top­ up/uncovered portion, etc.

2. General Guidelines

2.1. The Students’ Association shall award money to students in financial distress for unforeseen bills or invoiced emergencies under a contract agreement and application process.

2.2. The selection committee’s responsibilities include reviewing and approving or denying student applications for Compassionate Bursary funding based on unforeseen financial circumstance(s) or hardship(s).

2.3. The selection committee shall determine if the application shall be funded dependent on circumstance(s) and proof of financial need.

2.4. The Compassionate Bursary shall not award more than $250.00 CAD total at one time to one individual.

3. Eligibility

3.1. The Compassionate Bursary Fund is accessible for current Red River College students who are in good standing and enrolled in a program lasting more than one term, either part-time or full-time.

3.2. Apprentice students are not eligible and will be redirected to Red River College’s Student Service Centre for financial aid and scholarship information.

3.3. Students must be in good financial standing with RRC, up to and including the term for which they are requesting funding from the Compassionate Bursary. Students must sign the authorization form allowing the SA to confirm the student’s application details and financial standing at RRC.

3.4. A student is not eligible for the Compassionate Bursary Fund if there is any outstanding loan or penalty debt to RRC.

3.5. A student is not eligible for the Compassionate Bursary Fund if the request is considered to be a foreseen circumstance.

3.6. Compassionate Bursary funding can be awarded to a qualifying student up to a maximum of two times per fiscal year.

3.6.1. Eligibility is based on the term of enrollment (i.e., the funds can only be granted within the dates of the term the student is enrolled)

3.6.2.A student cannot receive more than one $250.00 bursary per term

4. Application

4.1. Students seeking Compassionate Bursary funding shall fill out an application to submit for consideration in person at CM20 (NDC) or P110 (EDC), or digitally to sa_internal@rrc.ca.

4.1.1. Application deadlines are 30 days before the end of classes of the respective term (or the nearest business day if it falls on a weekend).

4.1.2. The selection committee may use their discretion on a case by case basis for applications that come in after the end of term deadlines have passed.

4.2. Upon receipt of the Compassionate Bursary Fund application, the selection committee may schedule an interview with the student. During this interview, they may ask for additional information if they feel it necessary. Examples include but are not limited to bills, medical expenses, invoices, etc.

4.3. The application should include a one-page written submission of reasons for financial distress and/or details of the unforeseen circumstance(s). It should include any receipts, invoices, or bills pertaining to the application.

5. Approvals

5.1. Based on the information provided during the application process, the selection committee shall evaluate the student’s application request and whether the student has exhausted all other resources.

5.1.1. RRCSA shall provide resources for students who have not exhausted other resources first, such as financial aid, bursaries, and the RRCSA food bank.

5.2. Any two of the following selection committee members may approve the application:

5.3. Any two of the following Selection Committee members may approve the application:

5.3.1. Vice President Internal (Primary)

5.3.2.President

5.3.3. Vice President Academic

5.3.4. Vice President External Affairs

5.3.5.Executive Director

5.4. Upon application approval, a cheque requisition will be processed by the Vice President Internal.

5.4.1. Cheques will only be made payable to the student who applied for the bursary or the company that the bill/invoices were submitted in the application.

5.4.2. Cash will not be given out.

5.4.3. Gift cards will not be given out; if deemed appropriate, student applicants may be referred to the RRCSA food bank for further assistance.

5.4.4. Every effort will be made to have the cheque(s) created as quickly as possible, within 1-3 business days from application submission.

5.4.5.A Compassionate Bursary Fund cheque requisition form must accompany the approved application and signed by two members of the selection committee as per RRCSA financial policy.

5.4.6.The RRCSA has limited Compassionate Bursary funds available annually and will be handed out on a first-come, first-serve basis.

Please use the form below to apply for a compassionate bursary.

Compassionate
We fund up to $250 if approved.
In order to complete the application process, I hereby authorize and give the Red River College Students’ Association my full permission to contact Red River College, Student Services, or any RRC department for the purpose of accessing and providing my personal and/or student information to verify my RRCSA Compassionate Bursary Application Details. *Students are asked to only apply for the Compassionate Bursary if they trulyare in need, as there is a limited amount of funding available. *
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